Thursday 13th August 2020

Compliance and Audit Manager

This is a management role that sits within the Assets and Customer Contact Services Directorate and contributes to the delivery of Corporate Health and Safety compliance.

Role Purpose

  • To work in partnership with teams across Stonewater to ensure the business complies with all landlord statutory duties relating to compliance activities across its asset’s portfolio.
  • In particular, to act as an expert in the field of Compliance and to lead on all fire safety related activities providing strong strategic and operational leadership to reduce risk and implement best practice.

Key Accountabilities

  • To take the lead in Fire related assurance activities acting as the principle expert for Stonewater
  • Manage two Compliance Surveyors responsible for the management of compliance audit contracts.
  • Oversee a broad range of duties related within the Health & Safety (H&S) and Compliance field and proactively offer expert guidance when required.
  • Work closely with the Health and Safety Manager in the development and implementation of a governance structure for compliance policies and standard operating procedures.
  • Lead Stonewater in the development of fire safety systems and processes which will ensure compliance with existing and new regulations across its portfolio.
  • Act as Lead on Stonewater’s Primary Authority Agreement with Hampshire Fire and Rescue Service.
  • Work Closely with Asset Intelligence to ensure a consistent approach to data collation and monitoring.
  • Assist with relevant policies / procedures development and implementation taking the lead on fire related issues across Stonewater.
  • Contribute effectively to the Safety Management Committee.
  • Carry out regular reviews of H&S and fire related compliance activities, monitoring progress and reporting on actions as appropriate.
  • Oversee the overall integration of fire compliance regimes across Stonewater.
  • Proactively analyse emerging Fire risks and trends, providing feedback and recommendations on how to mitigate these risks.
  • Where required act as liaison between the business and regulators with particular emphasis on Fire related issues.
  • Work with Regulatory Change colleagues to advise and cascade on any new regulatory requirements with regards to Fire regulations.
  • Ensure that robust systems of monitoring and auditing are maintained.
  • Ensure that IT systems are regularly updated in a phased programme with regards to Fire compliance.
  • Ensure effective management of all Compliance Audit Contracts for Gas Safety, Electrical Safety, Fire Safety, Asbestos, Water Hygiene, and Lifts.
  • Review Stonewater’s compliance policies, procedures and strategies.
  • Manage the accident and investigation working and reporting process in conjunction with Stonewater’s Insurance Officer.
  • Prepare regular contract compliance and contractor safety audit reports for presenting to Stonewater’s Safety Management Committee, Board, and Committees.
  • Keep up to date on current trends in compliance areas best practice and legislation and provide necessary information and advice to staff.
  • Follow all Stonewater policies and procedures in accordance with the role of Compliance and Audit Manager and attend training when required.
  • May be required to attend evening meetings or occasional overnight stay away from home to facilitate the Associations service requirements.
  • Undertake other duties of a similar level of responsibility as might from time to time be reasonably required.

Knowledge / Skills / Experience Required

  • Knowledge & Experience Excellent project management skills.
  • Experience of managing budgets.
  • Experience in fire strategy preparation and project planning.
  • Experience in Managing Contracts
  • Experience in Compliance related activities, in particular Fire related activities and embedding best practice.
  • Experience of planning and delivering training programmes.
  • Detailed specialist knowledge of H&S and Fire related regimes and legislation.

Skills & Abilities

  • Able to work effectively in partnership with multi-disciplinary teams and drive towards a common goal.
  • Able to initiate and deliver key programmes of work.
  • Able to communicate effectively at all levels and produce coherent, focussed reports.

Personal Qualities

  • Confident, independent, and pro-active member of staff.
  • Commitment to working across boundaries, developing a field of excellence in Fire safety systems across Stonewater.
  • Effective decision-maker.
  • Commitment to creating a safe and healthy environment for our teams, customers, and contractors
  • Commitment to Diversity
  • Qualifications Educated to degree level or equivalent through relevant training and/or experience.
  • Member of Institute of Fire Engineers or equivalent body.
  • Broad knowledge of Health & Safety and Compliance.
  • Full driving license valid in UK.

Scale and Scope of Role

  • Take the lead role in the support of staff in relation to key
  • Fire related issues and / or training.
  • Actively manage risk and ensure the appropriate standards of Health and Safety related compliance across Stonewater.
  • Provide reports, advice and guidance to Asset Management Team, Safety Management Committee, Executive Directors Group, Committees and Board, as necessary.
  • Manage a team of Surveyors carrying out Contractors Health and Safety Audits including Compliance with CDM Regulations.

Communication and Working Relationships

  • Develop and maintain effective working relationships with internal and external customers.
  • Attend regular Safety Management Committee meetings and safety groups.
  • Location Flexible Working Locations
  • Salary £46,000 to £48,000 plus £4,320 car allowance
  • Contact Name James Dann
  • Contact Details 07597 365666
  • Job Type Permanent

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