Finance Assistant

Auckland Home Solutions CIC

Job Title: Finance Assistant

Reporting relationships Reports to: Finance Director

Overall purpose: To support the Accounts team to deliver the transactional day to day operational activities of the Finance function within Auckland Home Solutions CIC.

Principal responsibilities: 

1. To process and code (as appropriate) expenditure transactions to Xero in an accurate and timely manner; including but not limited to:- Purchase invoices, Daily banking and Petty cash entries

2. To ensure the bank account is reconciled and posted to the Xero accounts ledgers daily.

3. Responsible for controlling the Petty cash for Head Office.

4. To ensure that all control account reconciliations relating to “moneyout” are completed and reconciled monthly.

5. To process income transactions to Xero ledgers in an accurate and timely manner.

6. To process and code (as appropriate) expenditure transactions to the Zero Accounts ledgers in an accurate and timely manner; including but not limited to:-

• Supplier invoices
• Utility invoices
• Maintenance invoices
• All cashbook journals relating to expenditure.

7. Responsible for the weekly/monthly payment runs, any faster payments or issuing of manual cheques.

8. Monthly reconciliation of supplier statements.

9. To answer all queries relating to expenditure/ invoices.

10. To process all transactions relating to the Purchase Ledger.

11. Process company credit cards, obtaining authorisation, posting to Zero Accounts and coding as required.

12. To ensure that all control account reconciliations relating to expenditure are completed and reconciled on a monthly basis.

13. To provide performance data as required.

14. To ensure identified month end tasks relating to income, expenditure, cash and banking are delivered to timetable.

15. To be responsible for identifying and progressing system improvements in this area with support from the Management Accountant.

16. To complete other tasks that may be identified by the Finance Director; Chief Operating Officer and Board from time to time.assist with the preparation of accurate and timely monthly management accounts for Auckland Home Solutions CIC, which will include:-

• Monthly accruals & prepayments
• Variance analysis and commentary
• Issue monthly reports to management team and Board

17. Attend monthly meetings with the finance team to review information, support the team, develop their understanding and gather an understanding of any key changes in their areas to inform the COO and Board.

This job description describes the main purpose and elements of the job. It is a guide to the nature and principal duties as they exist currently, but is not intended to be comprehensive or permanent, nor does it form part of the contract of employment.

Location Based at: Auckland Home Solutions CIC, First Floor, Severn House, Mandale Busines Park, Durham, DH1 TH

Job Dimensions

• Strong focus internal and external relationships
• AAT Qualified or Highly experienced in a busy Finance department
• Proven technical ability
• Analytical and critical thinking skills with strong attention to detail
• Understanding of management information systems
• Excellent interpersonal skills with the ability to communicate at all levels to both financial and non-financial individuals.
• Hard-working, efficient, and motivated by results
• Ability to analyse and make recommendations, alongside the capacity to drive through key business changes